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Personal trainer coaching a client through a strength workout
Free for personal trainers & coaches

Free Personal Training Software,
Forever.

Send a branded 12-week transformation proposal with tier pricing, get one-tap approve-and-pay on a $1,500-$3,000 ticket, run monthly recurring memberships on card on file, log before/after photos and form-check videos on every client, and let Menutize text the customer a one-tap Google review the second the session ends. $0/month. Forever.

Free CRM, invoicing & payments — forever. Save $300–$1,000/yr vs the $49/mo platforms.

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What's Free, Forever

Everything you need to run a personal training and fitness coaching business — and not a feature gated behind an upgrade. No credit card to start. No "trial expired" emails in 14 days.

Client CRM

Every client, goal, intake form, before/after photo, and session note in one place. Searchable. No per-trainer seat fees.

Branded Package Proposals

Send a 12-week transformation proposal with tier pricing from your phone. Client signs the digital waiver and approves with one tap.

Invoicing

Auto-generate clean invoices for single sessions, 10-packs, or monthly memberships. No QuickBooks license required.

Card & ACH Payments

Clients pay online or via card on file. Money lands in your account in 1-2 business days. Standard processing rate, no monthly fee.

Google Review Requests

Auto-text every client a one-tap review link the moment you mark the session, package, or transformation complete.

Tip Collection

Built-in 10/15/20% tip prompts at checkout on private sessions. Tips route straight to the trainer, no platform skim.

Built for the way personal training actually works.

Personal training has a hard hourly capacity ceiling — 8 to 10 sellable in-person sessions a day if you're physically training clients, less if you're driving between in-home stops. Pricing leverage doesn't come from another session at $90; it comes from monthly recurring memberships, semi-private slots that double the per-hour rate, and 12-week transformation packages at $1,500-$3,000 a pop. The free plan is built around those four facts, not generic salon software with a "trainer" tab on it.

Most "free" software is a generic invoice template with a Stripe button bolted on. It works fine for a freelance designer and falls apart the second you've got a transformation client weighing the $2,250 Plus tier against the $3,000 Premium tier, two semi-private slots that each need to bill three different cards, and a no-show torching a $90 hour you can't get back. Menutize was built around the four workflows below — the ones that actually decide whether an independent trainer breaks past the hourly capacity ceiling or burns out on the gym floor at session number nine.

Card-on-File Recurring Monthly Memberships (the lifeblood)

Pay-per-session is the trap. The personal trainers who scale past the 8-session-a-day ceiling all do it the same way: shift the book of business onto monthly recurring memberships. $250/mo for two private sessions a week. $499/mo for unlimited group classes plus one private. $799/mo for the all-in transformation cohort. Set the recurring amount on the client record once, require a card on file at intake, and Menutize charges the card the same day every month and rebooks the client's standing slots. You stop sending Venmo requests, you stop hearing "I forgot," and you stop riding the cash-flow rollercoaster between January motivation and the May falloff. The card-on-file recurring billing itself is 100% free; the optional $19/mo Automations add-on layers a "your card was charged $499" or "your monthly check-in is in 3 days" SMS sequence on top.

Branded Transformation Proposals with Tier Pricing & One-Tap Approve+Pay

For 12-week transformations and bigger packages, send a digital proposal with three side-by-side options: Standard 12-Week ($1,500, 24 in-person sessions plus a nutrition guide), Plus ($2,250, adds weekly form-check videos and check-in calls), Premium ($3,000, adds 1:1 nutrition coaching and meal plans). The prospect clicks the option they want, signs the digital waiver on the same screen, and pays the deposit (50% upfront or full) with one tap from their phone. Trainers report ~25% of prospects self-select up to "Plus" or "Premium" when the options are visual and side-by-side, vs picking the cheapest when you read the prices out loud over the phone. Estimate open-tracking tells you the moment they viewed it — so you know whether a thoughtful follow-up or a desperate one is in order.

Before/After Photos & Form-Check Video Log per Client

Every client record stores intake photos, monthly progress shots, and short form-check videos — unlimited, attached to that client's history forever. Day 1 photo, week-4 photo, week-8 photo, finished glamour shot. Form-check video of the deadlift cue you're drilling. Photos go on the package wrap-up summary automatically — the client's reveal post on Instagram is free marketing for your next 10 prospects. A year later when the client comes back for a re-cut and asks "remember what I looked like at the start," the receipts are in your pocket. Note: we do not ship a native body-comp graphing dashboard or a TrueCoach-style program-builder UI — trainers paste workout programs into client notes or attach a PDF, which is exactly what 90% of independents already do.

Estimate & Invoice Open-Tracking on the Big-Ticket Proposals

A 12-week transformation package is a $1,500-$3,000 commitment — the prospect doesn't pull the trigger lightly. Menutize logs every estimate email open, estimate page view, invoice email open, and invoice view, and notifies you the moment it happens. You stop guessing whether the prospect actually opened the proposal yesterday or it's still sitting in their inbox under three Amazon shipping emails. If they opened it twice and didn't reply, that's a different conversation than if they never opened it at all — one's a price objection you can address, the other's an inbox failure you can rescue. Most field-service tools either don't ship estimate open-tracking or gate it behind a higher tier. We ship it on the free plan because for trainers selling big-ticket transformation packages it's a flagship, not a nice-to-have.

Three Things Every Personal Training Pro Wishes They Had

Most "free" software either nags you to upgrade or leaves out the features that actually move the needle. We made the three biggest ones core to the free plan.

Auto Google Reviews

The moment you mark a session, package, or 12-week transformation complete, the client gets a one-tap review link by text. No copy-paste. No awkward ask after a brutal training session. Personal trainers see one of the biggest review-volume jumps of any service category we onboard — clients post their before/after photo with the review and that's where the next month's "personal trainer in [City]" search traffic comes from. Most operators see their Google rating climb half a star and review count 3-5x in the first 60 days.

Included free, forever.

Tip Requests at Checkout

Customers see a 10/15/20% tip prompt right at payment — same flow they see at a fitness studio or in their DoorDash order. Personal training tips run 8-12% on private sessions when the prompt is on screen, lower on monthly recurring (clients tip once at signup, not every $499 auto-charge). On a $90 in-home session that's $7-11 per session, $50-90 a week on a 7-session schedule — money you were leaving on the table when nobody was asking.

Included free, forever.

Google Calendar Two-Way Sync

The calendar IS the business when you're a personal trainer. Every booked session lands in your real Google Calendar — client self-scheduling pulls from your live availability, so you stop fielding 11pm "is there a spot tomorrow?" texts. Block the gym-closed hour, your own training session, your kid's practice on your phone — Menutize sees the block and won't let a client book over you. The free plans on most "trainer CRMs" don't include calendar sync. Ours does.

Included free, forever.

Why Personal Trainers Pick Menutize Over the $49/mo Platforms

The legacy training and gym-management platforms were built for 12-trainer brick-and-mortar studios. You're an independent trainer with 30-60 active clients, a hard ceiling at 8-10 sessions a day, and a book of business that lives or dies on monthly recurring memberships. You don't need a studio dispatch board or a retail POS — you need card-on-file recurring billing, branded transformation proposals, and a calendar that doesn't double-book you. None of which should cost $588/year.

Feature $49/mo platform Menutize Free
CRM, booking & invoicing Included Included — $0
Card & ACH payments + monthly recurring Standard processing Standard processing — no platform markup
Google review automation Often $20+/mo add-on Included free
Estimate & invoice open-tracking Higher tier only Included free
Tip collection on private sessions Rarely supported Included free
Google Calendar two-way sync Higher tier only Included free
Recurring billing on card on file (membership lifeblood) Higher tier only Included free
Per-trainer seat fees $29-49 / trainer / mo $0
First-year cost (1 head trainer, 1 assistant) ~$1,176 $0

Comparison reflects published pricing from common training and gym-management platforms as of May 2026. Card-processing fees still apply on both sides; Menutize uses standard Stripe rates with no platform markup.

“I was paying $69 a month for a coaching app that still made me chase Venmo on the 1st of every month. Switched to Menutize free, moved 18 of my 24 active clients onto $499 monthly recurring on card on file, and the cash flow stopped being a roller-coaster the next 30 days. The transformation-package estimate with tier pricing closed three $2,250 Plus packages in the first month — the open-tracking told me exactly when to follow up. Going from pay-per-session to recurring was the single biggest jump my business has made in five years.”

BS
Brett Sullivan
Forge Personal Training · Denver, CO

Personal Training Software Questions, Answered

The ones independent trainers actually ask before they sign up.

Is Menutize really free for personal trainers and coaches? What's the catch?
Yes, free forever. CRM, branded transformation-package estimates with tier pricing, invoicing, online card and ACH payments, card-on-file recurring monthly billing, before/after photo and form-check video logging, automated Google review requests, tip collection, estimate and invoice open-tracking, digital waivers, and two-way Google Calendar sync are all included on the free plan. The only thing you ever pay is standard payment processing on cards (~2.9% + 30¢, same as Stripe direct) and ACH (0.8%, capped at $5). No monthly fee, no per-client fee, no per-trainer seat fee, no credit card required to sign up.
Can I bill a $250/mo or $499/mo recurring membership on card on file?
Yes. Set up the recurring membership on the client record once — $250/mo for 2 sessions a week, $499/mo for unlimited group classes plus one private — and Menutize charges the card on file the same day every month. Stop sending Venmo requests and chasing the client who "forgot." Recurring monthly is the lifeblood of personal training; pay-per-session is the trap. The card-on-file recurring billing itself is 100% free; for an automated "your card was charged" or "your check-in is in 3 days" SMS drip sequence, pair the free plan with the optional $19/mo Automations add-on.
Can I send a 12-week transformation package as a branded proposal with one-tap approve and pay?
Yes — and it's where Menutize earns its keep. Send a branded estimate with three side-by-side options: Standard 12-Week ($1,500, 24 in-person sessions + nutrition guide), Plus ($2,250, adds weekly form-check videos and check-in calls), Premium ($3,000, adds 1:1 nutrition coaching and meal plans). Client clicks the option they want, signs the digital waiver on the same screen, and pays the deposit (50% upfront or full) with one tap from their phone. Estimate open-tracking tells you the moment they viewed it — so you know whether to nudge or wait.
Can I see when a client opens the package estimate or invoice?
Yes — Menutize logs every estimate email open, estimate page view, invoice email open, and invoice view, and notifies you the moment it happens. For a $1,500 to $3,000 transformation package, knowing whether the prospect actually opened the proposal yesterday or it's still in their inbox under three Amazon shipping emails is the difference between a thoughtful follow-up and a desperate one. Most field-service tools either don't ship estimate open-tracking or gate it behind a higher tier. We ship it on the free plan because for trainers selling big-ticket transformation packages, it's a flagship feature, not a nice-to-have.
Can I run semi-private 2-on-1 or 3-on-1 sessions and split the billing between clients?
Yes. Set up a semi-private session type ($120/hr split between 2 clients = $60 each, or $150/hr split between 3 = $50 each), book all the clients onto the same time slot, and Menutize charges each one their share to their card on file. No more "I'll Venmo you my half," no more chasing the third client who forgot. The price the customer pays drops, your hourly rate per slot goes up — semi-private is one of the fastest ways for a trainer to break the hourly capacity ceiling without hiring a second trainer.
Can I run group bootcamps with a per-class cap and a waitlist?
Yes. Set the cap on each bootcamp slot (say 12 spots for the 6am Saturday class), open booking, and Menutize stops accepting registrations once you hit the cap. Charge a flat $20-$30 per drop-in, sell a 10-pack for $200, or include bootcamps in a monthly recurring membership — all from the same service menu. Self-scheduling means clients pick their own slots from your live availability; you stop fielding 11pm "is there a spot tomorrow?" texts.
Where do I store before/after photos and form-check videos for each client?
Right on the client record — unlimited photos and short videos per session, attached to that client's history forever. Snap a Day 1 photo at intake, log monthly progress shots, and capture a form-check video of the deadlift cue you're working on. Photos go on the package wrap-up summary automatically (great for the client's social-media reveal post — which is free marketing for you), and a year later when the client asks "remember where I started," the receipts are in your pocket. Note: we don't ship a native body-comp graphing dashboard or a workout-program-builder UI like the dedicated coaching apps; trainers paste programs into customer notes or attach a PDF, which is what 90% of independents already do.
Do my clients tip on personal training sessions, and how does the tip prompt work?
Tipping in personal training is real but lower than the service trades — average tip when the prompt is on screen runs 8-12% on private sessions, much lower on monthly recurring memberships (clients tip once at signup, not on every $250 monthly auto-charge). Customers see a 10/15/20% tip prompt right at the payment screen, same flow they're used to from a fitness studio's checkout. On a $90 in-home session that's $7-11 per session, $50-90 a week on a 7-session week. Tips route straight to your account, no platform skim.
How does the no-show / late-cancel policy work with a card on file?
Set your cancel window in the client agreement (most trainers run 24 hours), and Menutize will charge the card on file the full session rate if the client cancels inside that window or no-shows. The hourly capacity ceiling for a personal trainer is brutal — you've got maybe 8-10 sellable session slots a day in-person, and a single no-show torches a whole slot of revenue you can't get back. The card-on-file enforcement is the cheapest insurance you'll ever buy, and the policy is in the digital waiver they signed at intake so there's no surprise.
Does it sync with my Google Calendar so I don't double-book?
Yes — two-way sync, included in the free plan. Every booked session shows up on your Google Calendar instantly. Block out the gym-closed hour, your own training session, your kid's practice — Menutize sees the block and won't let a client book over you. Move a session on Google Calendar and Menutize updates the client's confirmation. Most free training CRMs lock calendar sync behind a $29/mo upgrade because they know it's the feature you won't quit over. We don't.
How does the automated Google review request work?
The moment you mark a session, package, or transformation complete in Menutize, the client gets an SMS with a one-tap link straight to your Google Business Profile review screen. No copy-paste, no awkward ask after a tough session. Connect your Google Business Profile once during onboarding (about 2 minutes). Personal trainers see one of the biggest review-volume jumps of any service category we onboard — clients post their before/after photo with the review and that's where the next month's local-search "personal trainer in [City]" traffic comes from.
Does Menutize do online coaching with hybrid in-person plus virtual check-ins?
Yes — sell in-person sessions and online digital check-ins from the same service menu. A common hybrid setup: $499/mo for two in-person sessions a week plus weekly form-check video review and one virtual check-in call. The customer books in-person slots on your live calendar; the virtual sessions get a Google Meet or Zoom link in the booking confirmation; form-check videos upload to the client record. We do not ship a native workout-program-builder UI — most independents paste their programs into client notes or attach a PDF, which is exactly what those tools were built to replicate.
I'm a solo trainer renting space at a gym — is this overkill?
Solo independent trainers are exactly who Menutize is for. The big platforms charge per trainer ($29-$49 per seat per month) and bury the features that matter for a one-person book of business under enterprise complexity (gym-management modules, locker assignments, retail POS). Menutize Free is one trainer, two trainers, ten trainers — same $0. The workflows are designed for the trainer who's also the receptionist, the dispatcher, the scheduler, and the bookkeeper. No setup fee, no minimum, no demo call.
What happens to my customer data if I leave Menutize?
You own your data. Export your client list, session history, package records, before/after photos, payment history, and digital waivers to CSV at any time, no upgrade required, no waiting period, no support ticket. We've never built clunky exports on purpose to lock people in — that's the kind of thing we built Menutize to get away from. Cancel any time and walk out with everything.
How long does setup take for an independent trainer?
About 15 minutes to be ready to onboard your first client: sign up (no credit card), connect Stripe for payments, connect your Google Business Profile so the auto review request can fire, hook up your Google Calendar for two-way sync, upload your digital waiver template, and add your service menu. Most trainers start with five items — Single Session ($90), 10-Session Pack ($800), Monthly 2x/Week Membership ($499), 12-Week Transformation Package ($1,500), and Bootcamp Drop-In ($25). Import your existing client list later or let it build naturally.

Stop trading hours for cash. Start running monthly recurring.

Card-on-file recurring memberships, branded transformation proposals, before/after photo logs, Google reviews, calendar sync — all on the free plan, all the time. Set up takes 15 minutes. No credit card.

Start free — no credit card

Set up in 15 minutes. Free forever. Cancel anytime (but you won't need to — there's nothing to cancel).

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